Romanian SRL with a foreign administrator

Who can be a foreign administrator in Romania

A Romanian SRL is managed by one or more administrators (in Romanian, administrator), and there is no requirement that this person hold Romanian citizenship or live in the country. A foreign administrator Romania appointment is entirely standard: a non-resident from almost any country can be named to run the company, sign on its behalf, and represent it before the Trade Register, banks, and tax authorities. In many setups the same foreign citizen is both the sole shareholder and the sole administrator, which keeps ownership and control in one pair of hands.

What matters far more than nationality is paperwork. The Trade Register reviews the administrator's identity documents, the acceptance declaration, and the consistency of the name and address across every file submitted. Where those details line up cleanly, the appointment of a non-resident administrator Romanian SRL is usually processed without friction; where they diverge, the application can stall. This page explains what a foreign director Romania needs to prepare and where the common stumbling blocks sit.

The acceptance declaration and specimen signature

Every administrator must give a formal acceptance declaration confirming that they agree to take the role and that they meet the legal conditions to hold it — in particular, that they are not barred from acting as a company director. This declaration is the legal backbone of the appointment, and the Trade Register will not register an administrator without it.

For a foreign administrator who cannot travel to Romania, the declaration is typically signed abroad before a notary and then prepared for use in Romania. Depending on the country where you sign, the document may require an apostille under the Hague Convention or, for non-apostille countries, consular legalisation, followed by an authorised Romanian translation. Many administrators also provide a specimen signature so the authorities and the bank hold a reference sample. After we review your documents, we will confirm which of these steps apply to your specific citizenship and country of residence, because the requirements genuinely vary from one jurisdiction to another.

Identification and getting a Romanian tax ID

A foreign administrator is identified to the Romanian state through a personal tax identification number known as a NIF (număr de identificare fiscală). This is not a residence permit and does not make you a tax resident — it is simply the reference number under which the authorities recognise a non-resident individual. The NIF is normally obtained as part of the registration process, on the basis of your passport and a representation mandate.

The documents that usually support the identification step include:

• A clear copy of your valid passport, with the photo page fully legible
• The signed and, where applicable, apostilled or legalised acceptance declaration
• A power of attorney authorising us to file on your behalf, so you do not need to be present in Bucharest
• An authorised Romanian translation of any foreign-language document, where translations are required

Because every additional shareholder or administrator adds their own identification file, the volume of paperwork scales with the number of people involved — something worth planning for early.

Why name and address consistency matters

The single most common reason a foreign administrator's file is questioned is a mismatch between documents. Your name must appear in exactly the same form on the passport, the acceptance declaration, the translation, and the company's incorporating documents. Differences that feel trivial — a missing middle name, a transliterated spelling, an accented character dropped or added, or an address written one way on the passport and another on a utility bill — can be enough to trigger a request for clarification and delay registration.

We pay close attention to this consistency before anything is filed. Where your passport uses one transliteration and a national ID uses another, we flag it in advance and decide, after document review, how the name should be rendered throughout. Getting this right once at the start is far easier than correcting it later through company changes, which is a separate, billable procedure rather than part of the original setup.

Pricing and what it depends on

Registering a Romanian SRL for a foreign citizen starts from €300, and a remote package that bundles formation with a Romanian SRL for foreigners registered office starts from €450. A registered office on its own is available from €150 per year, and later amendments to the administrator or other company details start from €200.

These are starting points rather than fixed fees. The final quote depends on your citizenship, the documents you can provide, the number of shareholders, whether authorised translations are required, and whether the shareholder is an individual or a foreign legal entity. We give you a firm figure once we have seen your situation, so there are no surprises mid-process.

Check your administrator requirements

The same dedicated contact keeps track of the administrator's identity, residence and required declarations, and coordinates the filing through completion.

If you want to be named as a foreign administrator Romania for a new or existing SRL, the fastest way forward is to tell us a few things about your case. Send us your citizenship, your current country of residence, whether you also need a registered office, and the business activity you plan to carry out. With that, we can confirm which acceptance declaration and identification steps apply to you and outline a clear, document-based path. Reach out via WhatsApp or the contact form, and we will review your details and reply with the requirements and a tailored quote.